100% in control of logistics equals reduced costs

Background

TTH Holstebro is a handball club located in the western part of Denmark. Ever since the club was founded back in 2000 it has been a real force in the Danish handball league with several top rankings in the domestic league and cup.

The increase of sponsors made them realise that they lacked structure regarding their working procedures, as they used to manage the data and sponsor information manually, which was becoming an impossible task.

The challenge: Many manual processes and lack of structure

The many triumphs and titles for TTH Holstebro have also resulted in success outside the handball arena. During the past three years, the club has experienced a 35 percent increase in new sponsors joining them and thereby building a stronger and healthier fi nancial foundation. This commercial success, however, has brought some challenges as well.

“Our success in the domestic league and the following success in Europe has meant that we have built up a strong brand, and many want to be part of this success. Therefore, we have many new companies joining us, and we now have almost 300 sponsors, which is quite an achievement for a Danish handball club.

Nevertheless, the increase of sponsors made us realise that we lacked structure regarding our working procedures, as we used to manage the data and sponsor information manually, which was becoming an impossible task with even more sponsors joining. In addition, when a sponsorship agreement were about to expire and had to be resigned, we often lacked information and transparency.

Furthermore, our recent commercial success also meant that we experienced an escalation of participants for pre-game events for our sponsors. Of course, this increase equalled more turnover, but it brought some signifi cant logistical challenges as well. It was very diffi cult for us to make correct forecasts regarding the ordering of catering for each event, and we tried to manage that with various spreadsheets. Thus, to help us overcoming those obstacles we decided to implement business solution called ProSport 365”, says Jan Facius, Finance Director at TTH Holstebro.

The solution

Eliminating the 122 spreadsheets and controlling logistics

Clubtimiser is an industry specific overall solution for professional sports clubs. It is developed on the Microsoft Dynamics 365 platform and helps solving challenges and “pains” experienced by sports clubs regarding value chain management such as pipeline management, capacity management, an overview of sponsorships, event management, etc.

”After the implementation of Clubtimiser we have complete overview of our sponsors. Data is managed from one system and available to everyone in our organisation. Additionally, our account managers have more knowledge about our sponsors and the systems helps them remember when to resign sponsor agreements, which is carried out with only a few clicks. It saves time and enables them to sell more. Furthermore, Clubtimiser is integrated with our ERP system, thereby keeping invoicing and financial management there.

Finally, with Clubtimiser we have eliminated the 122 spreadsheets, which we previously used to keep control of the ordering of catering for pre-game events. Now, we know exactly how many have registered and how much food we should buy, and thereby optimising our logistics and reducing the costs significantly,” finishes Jan Facius from TTH Holstebro.” concludes Jan Facius from TTH Holstebro.

After the implementation of ProSport 365 we are now 100 % in control of our logistics, when we organise pre-game events for our sponsors. Now, we know exactly how many have registered and how much food we should buy. Also, we have managed to eliminate the 122 spreadsheets which are now being handled by ProSport. In addition, we are also now in control of invoicing and after getting ProSport 365 we have found old invoices that basically have fi nanced half of the solution.